The Places and Spaces Fund

• Projects will need to come with all relevant planning/ building permissions in place
• All work needs to have been completed by May 2024
• Proof of match funding will be required
• Organisations must either be asset owning or have a minimum lease agreement of 10 years remaining
• This is a new funding avenue for Active Essex therefore any successful project would be expected to support a test and learn principle with this fund, with ongoing feedback and open communication.
• Only applications that clearly target at least one of the key priority audiences (listed below) will be eligible to apply

All applications need to demonstrate how it will support currently inactive people to lead active lives through their project.

Applications will also be required to demonstrate how they will target one or multiple of the fund’s key priority audiences below

• Residents living with a disability or long-term health conditions
• Women and girls
• Ethnically diverse communities
• People from lower socio-economic groups

We will also prioritise applications that:

• Will be delivered in IMD areas 1-4. (Check your IMD area rating here)
• Focus on working with community assets which are:
  • Not currently fit for purpose to support wider physical activity opportunities
  • Non-traditional spaces for physical activity or sport
  • In the heart of community but don’t currently deliver physical activity opportunities

Organisations will be required to meet our minimum standard operations.

Every organisation receiving an award will need to use the Find Your Active branding, collect simple information about the participants through our participant data form and complete an end of project partner survey on our online Impact Tool. We welcome at any time inspirational stories about people who are benefitting from the fund, and we may want to showcase these stories in our marketing and communications.

Funding requires recipient bodies to have a recognised constitution in place.

You can apply if you are a:

• Formally constituted club, association, or trust
• Registered Charity
• Local Authority
• Social Enterprise,
• Registered CASC
• Community Interest Company,
• Non-for-profit company limited by guarantee, without share capital and without persons of significant control.

We cannot accept applications from:

• individuals
• sole traders
• organisations that are aimed at generating profits primarily for private distribution

• We will support a range of projects both in indoor and outdoor provisions
• If all permissions in place, we will fund fixed assets
• Examples of other projects we may fund include:
  • Facility renovations
  • Improvements to public or community spaces so they can deliver physical activity (e.g., local parks, open spaces, community halls, faith centres)
  • Purchasing new or replacing equipment
  • Improving access to facilities to make them more inclusive and accessible to new user groups

• Active Essex and The London Marathon Foundation encourage you to source materials with consideration for sustainability, for example avoiding single use materials where possible and working towards Carbon Neutral initiatives. Please make sure you provide all of this detail in your application.
• We want the projects to reflect a mix of communities and places from across Essex. We’ll make sure there’s a geographical spread of funding and a range of activities being delivered across the projects we support.
• You must involve your community in your project

We believe people understand what’s needed in their communities better than anyone else. It’s important to us that you involve your community in the design, development, and delivery of the project activity you’re planning.

The funds cannot be used for:

• projects delivered outside Essex County Council Districts (for example Southend and Thurrock)
• items which will only benefit an individual or family, rather than the wider community
• contingency costs, loans, endowments, or interest
• VAT you can reclaim
• activities that generate profits for private gain
• costs that have already been incurred
• work on land or buildings where you do not meet our requirements around land ownership and permissions.

Please complete the short and simple online application. We don’t require any supporting documents to be submitted with your application, however, we may ask for these later ahead of approval.

Delivery partners must comply to our Standard Operating Conditions. To ensure we are working with safe, inclusive and reputable organisations and activities, Active Essex requires funding recipients to adhere to our Standard Operating Conditions outlined in this short video here.

Please relate your application to our funding priorities and let us know who your project will support and how many inactive people you plan to engage. Please tell us how much money you need and what it will be spent on. We encourage you to speak to your Active Essex Relationship Manager for your area, before you apply. This will ensure the team can provide advice and offer support on your application. Click here to see who your relevant team member is.

We will acknowledge receipt of your application and let you know the outcome as soon as possible. We will contact you should we need any further information about your application.

All applicants applying in Round 1 (20th July – 31st August 2023), will receive a decision on their application the week commencing 18th September 2023.

All applicants applying in Round 2 (1st Sept – 13th October 2023), will receive a decision on their application the week commencing 30th October 2023.

If you are successful, you’ll receive a simple award agreement clarifying the purpose of the award, the amount, and the conditions of the award. Once the agreement has been signed and processed, you will receive your funding within 30 days.

How much funding can I request?

Application can request between 1000-£9,999

Your funding criteria request match funding but what counts a match funding?

We ideally don’t want to be covering the full cost of the project you are applying for, applications which are able to show that a proportion of the funding is being paid from other sources will score higher.

In terms as what might count as match funding:

• Funding contribution to the project from the applicants own funds
• Funding obtained by other funding sources e.g. other funding grants or charitable donation from another organisation
• In kind (non-cash) funding of free goods or services such as staff and volunteer time (using time that someone works on the project as match funding). To do this you will need to include a full description of the work that is expected to be carried out and the cost of this time.

Not all funding for intended project has yet been secured. Can I still apply for this fund?

No. we will need evidence that all additional funding (if required) has already been obtained.

When does my project need to completed by?

All work needs to have been completed by May 2024.

When will I hear if my application has been successful?

All applications applying in Round 1 (20th July – 31st August 2023) will be reviewed by local hub teams prior to submission to the FYA Places & Spaces Panel. The panel will meet to assess applications w/c 18^th September and applicants will be advised of the outcome of their application by late September 2023.

All applicants applying in Round 2 (1st Sept – 13th October 2023), will receive a decision on their application the week commencing 30th October 2023.

Is there a deadline for applications?

Applications will close 31^st August 2023